July 4, 2022

Green printing: what is the cost for the company?

ADEME (French Environment and Energy Management Agency) estimates that a French employee consumes between 70 and 85 kg of paper each year, or around 2 trees felled. Faced with this edifying figure, turning to a more ecological printing method has become essential in companies. But do ecological impression and economy really go hand in hand? What cost can this represent? And what are the best practices to put in place?

Does green printing cost more for a business?

Printing can represent up to 3% of sales in a company. We say to ourselves that integrating new greener printing methods will necessarily cost the company more. This is not necessarily the case.

It is even possible to reduce printing costs by a third by this approach, by choosing better printing systems, or by rationalizing the purchase of consumables. A series of simple and environmentally friendly measures can reduce your printing costs by 30%.

Adopting new printing methods not only drastically cuts costs, but also helps protect the planet. By opting for multifunction printers, for example, one avoids the use of a number of individual printers, which consume energy.

Aware of the environmental impact of their activity, many companies are already committed to a CSR (Corporate Social Responsibility) approach. The latter consists of integrating environmental concerns, social and economic. They implement various actions, in particular by changing their printing habits.

What solutions to put in place for an ecological impression?

Environmental strategy can therefore rhyme with cost optimization. But what solutions can be implemented today?

Print without binding

Binding corresponds to the finishing phase of a document in order to give it a better rendering. However, the many binding options can take a heavy toll on a company’s budget. For your business, note that a printer like EOZ offers online file printing without binding and therefore more ecological.

Bindingless printing is an option to consider for documents with multiple sheets of paper, if they are only for informational purposes for readers. For your internal communications, printing without shining is therefore a preferred alternative. You could use it for training materials, legal texts or even product catalogs.

This option allows you to modify a large document by reprinting only certain pages, in order to develop these different supports as needed. The modifications can concern the update of a document, or a change of order before printing. By avoiding reprinting the entire book, you not only reduce your costs, but also your environmental impact.

Reduce spending on office supplies

There are also a number of ways to cut down on office supplies. One of them is to look to latest generation printers, all-in-one, easier to administer. They combine several features (printer, scanner, etc.) to avoid the purchase of many entry-level printers, whose lifespan and limited options increase expenses and the carbon footprint of companies.

It is also important to choose the right consumables: ink cartridges, toners, ribbons, reams of paper, etc. The printing companies have a habit of selling printers at lower cost and making more profit on consumables. The price of consumables must therefore also be taken into account in the purchasing process.

It is recommended to turn to manufacturers of generic consumables, whose prices can be 15 to 50% lower than the big brands. This is a significant expense item given that in 4 years, consumable costs can be up to 5 times the price of the printer.

In addition, it is always recommended to repair rather than buy back. It is therefore advisable to take out a maintenance contract for your printers.

Choose recycled paper for your prints

For a more ecological printing method in companies, it is also advisable to use recycled paper. You can choose this option for all of your documents: poster, leaflet, brochure, training material, etc.

We talk about recycled paper when the fibers used in its manufacture come at least 50% from newspapers, cardboard, used paper or industrial scrap. Some printers offer a percentage of up to 100%.

The use of recycled paper promotes the circular economy, by recycling waste, but also reducing the energy used for new papers. It falls into two categories. Firstly there is bleached papers, whose rendering resembles traditional paper, whether in terms of whiteness or touch. Then there is offset papers, offering a drier result, with micro-perforations and whose color is closer to ecru. Its characteristics are due to the lack of treatments and bleaching.

One can also turn to papers bearing the PEFC and / or FSC certificates, indicating that they are produced by organizations committed to sustainable forest management. For each tree cut, another is planted. What is more, these labels also certify that the paper has not been bleached with chlorine.

Finally, it is preferable to opt for a light weight. This makes it possible to use less raw materials. It also requires less energy to send and transport.

eco-friendly corporate printing, ink, paper

Go for refillable ink cartridges

Companies can also choose to invest in refillable ink cartridges, in order to act in favor of nature and reduce cash expenditure. These cartridges can be reused several times to drastically reduce the company’s waste. To top up, all you have to do is contact a specialist service provider.

As for your cartridges at the end of their life, instead of throwing them away, you can drop them off at collection points or send them to a specialist service provider. Depending on their condition, he can remanufacture them or use them for other treatments.

Change your printing habits in business

A change in behavior in companies is also essential. Indeed, France has one of the highest rates of unnecessary impressions, amounting to 409 million euros, according to a study by Ipsos Global for Lexmark. About one in six printed pages is never used. Even today, 20% of employees print all documents they receive and 38% of their emails for the sole purpose of reading them.

To save money on printing invoices, it is recommended, for example, to program your machines to print on both sides, to have an automatic preview before printing, etc.

It is also important to conduct awareness campaigns in businesses to reduce the rate of non-essential impressions. Encourage your employees to print only when it is essential to have a paper version, which excludes email summaries, for example. According to an ADEME study, 25% of documents are thrown away 5 minutes after printing, while 16% of them will never be read.

Thus, there are many ways to start ecological printing, without increasing the company’s expenses. For example, it is possible to print documents intended for corporate communication without going through the binding phase, by contacting an experienced online printer who will offer you alternative solutions. It’s up to you to study the best practices that can be implemented within your company and at the same time save money.